Billing Specialist at ApartmentIQ

**Who this is for** This role is for a detail-oriented finance professional looking to support a high-growth PropTech company. You will be responsible for the e

Work type: remote

Location: Remote

Type: Full-time

Summary

**Who this is for** This role is for a detail-oriented finance professional looking to support a high-growth PropTech company. You will be responsible for the end-to-end billing cycle, ensuring financial accuracy and maintaining strong client relationships within a remote, collaborative environment. **Key highlights** As a Billing Specialist, you will manage high-volume accounts receivable, resolve payment discrepancies, and drive improvements in AR aging metrics. This position offers the opportunity to work across a profitable, industry-leading platform while gaining deep exposure to the operational side of a growing SaaS business. **You might be a good fit if you...** - Have proven experience in billing or accounts receivable with a solid grasp of accounting principles. - Excel at managing high-volume email inboxes and resolving payment inquiries with professional persistence. - Are comfortable performing root cause analysis to proactively prevent payment delays and improve financial metrics. - Thrive in a fast-paced, collaborative team environment and are ready to assist with ad hoc financial reporting and operations tasks.

Job Description

We’re Changing the PropTech Industry

We’re a profitable, growth-stage company building industry-leading martech and data products for the PropTech space. Our focus is on our category-leading AI and data SaaS products with triple-digit growth rates.

We’re a fully remote team of 100+ spread across the U.S. from coast to coast. We operate on a strict no aholes policy and are proud to have built a community of highly performant people that take our work seriously, but not ourselves. And, we're looking for exceptional people to help further accelerate our growth.

While we’ve raised $30MM+ to date from some of the world’s best investors, we’re profitable with a strong balance sheet and an indefinite runway. We pride ourselves on achieving rapid growth without having to incinerate capital.

About Our Products

[ApartmentIQ](https://www.apartmentiq.io/) is the all-in-one data platform powering smarter decisions across multifamily, covering 40M units with daily property and market intelligence used for surveys, research, and revenue management. We're trusted by 65% of the NMHC Top 50. Our sister company, [MavenAI](https://www.hiremaven.ai/), delivers AI-powered marketing automation built by industry experts and integrated directly with property management systems, serving over 2M units.

The Role

As a Billing Specialist, you will play a crucial role in managing the financial health of the company. You will be responsible for overseeing the billing process, ensuring accurate and timely invoicing, and collaborating with internal teams to resolve any billing discrepancies. This position requires a strong understanding of accounting principles, excellent communication skills, and a proactive approach to problem-solving.

You'll be part of a small but mighty team where collaboration is essential. While you'll have core responsibilities, a significant part of this role involves being a cross-functional player, ready to jump in and support teammates on various tasks across financial operations.

Responsibilities:

• Client Relations & Communication

• Issue Resolution: Proactively identify and resolve customer issues related to slow pay or non-payment of invoices, navigating a high volume of inquiries while maintaining accuracy and professionalism.

• Cross-functional Collaboration: Maintain proactive communication with both external clients and internal teams to bridge payment gaps.

• Relationship Building: Develop and maintain a professional, long-term relationship with Rentable customers.

• Operations & Administration

• High-Volume AR Inbox Management: Own and actively monitor the accounts receivable email inbox, managing a high volume of incoming inquiries and ensuring timely, thoughtful responses to emails and voicemails.

• Responsive Communication: Prioritize fast, effective follow-up with customers and internal partners to keep accounts moving and prevent delays in payment resolution.

• Activity Tracking: Record and document all daily outreach efforts, including calls and emails.

• Ad Hoc Support: Balance core portfolio performance with occasional projects and specialized reporting requests.

• Performance & Strategy

• Metric Management: Accountable for improving AR performance through concise AR Aging metrics.

• Strategic Growth: Become proficient in understanding the company's AR-Collections life cycle within a 3-month time frame.

• Proactive Prevention: Focus on root cause analysis and AR aging prevention to stop payment delays before they occur.

• Bachelor’s degree in Accounting, Finance, or a related field preferred

• Proven experience in Billing, Accounts Receivable, or a similar finance role

• Experience working in Multifamily or Proptech space preferred

• Strong understanding of accounting principles and billing processes

• Excellent communication and interpersonal skills

• Detail-oriented with strong analytical and problem-solving abilities

• Proficient in accounting software and Microsoft Office Suite

• Knowledge of and/or experience with QuickBooks Online

• Ability to work autonomously and prioritize workload

• Work well under pressure, thrive in a fast-paced environment, and stay flexible through growth and change

• Remote-First: We offer the freedom to work from home across most of the U.S. You’ll enjoy the flexibility of remote work, balanced with high-energy in-person offsites to build real connections and celebrate our wins together.

• Competitive Compensation: We believe in hiring the best and paying accordingly. You’ll receive acompetitive salary that reflects your impact and expertise.

• Paid Time Off: Take the time you need with our flexible vacation policy and dedicated paid parental leave to support you and your family’s biggest milestones.

• Your Health Matters: Stay healthy with high-quality Medical, Dental, and Vision insurance plans for you and your family.

• Peace of Mind (On Us): We fully invest in your security with 100% company-paid Short-Term Disability, Long-Term Disability, and Basic Life Insurance.

• Protection for Your Whole Crew: Access supplemental insurance for the unexpected, plus specialized coverage to keep your pets happy and healthy, too.

• Invest in Your Future: Secure your financial goals with our 401k Program, helping you build for the long term while you help us build the company.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

We want to alert you to potential recruiting scams targeting job seekers. Please note that our company will never request payment, personal information, or any confidential details during the interview process.

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