Coordinator, Ad Sales Business & Legal Affairs at FOX Entertainment

**Who this is for** This role is for an organized coordinator looking to support a busy legal department at Fox. You will act as the administrative backbone for

Work type: hybrid

Location: New York, New York, USA

Salary: $26 – $30/hr

Type: Full-time

Summary

**Who this is for** This role is for an organized coordinator looking to support a busy legal department at Fox. You will act as the administrative backbone for attorneys handling high-volume ad sales contracts and business operations. **Key highlights** You will manage the document lifecycle for critical media and sponsorship agreements, including electronic signatures, filing, and version control. This role offers exposure to high-level legal affairs across major FOX media brands while providing executive support to a hybrid team. **You might be a good fit if you...** - Have 1+ years of experience in a legal, administrative, or contract-focused support role. - Demonstrate exceptional attention to detail when handling confidential agreements and high-volume document workflows. - Are proficient in Microsoft Office and can quickly learn new filing software. - Possess strong communication skills to manage scheduling and cross-time-zone coordination.

Job Description

OVERVIEW OF THE COMPANY

Fox Corporation

Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

## JOB DESCRIPTION

Our department provides legal support for FOX Ad Sales employees across all business units, including Sports, Entertainment, and News/Weather/Business/TMZ, along with cross-functional Ad Sales strategy and business development teams.

The Coordinator, Ad Sales Business & Legal Affairs will provide administrative/executive support and document management for our team of 2 NY-based and 2 LA-based attorneys.

The Coordinator will need to manage a high volume of documents (preparing and obtaining signatures, internal and external distribution, and filing) for a variety of short-form and long-form agreements related to linear and digital ad sales media buys, branded content and sponsorships, technology and data partnerships, consultants, vendors, events, and other matters. The Coordinator will also track key contract dates, generate internal notifications when required, and interact with other teams across the company (Ad Sales, Finance, Marketing, Creative, and other internal legal teams) to facilitate the communication of critical business and legal information.

The Coordinator will also perform general administrative/executive duties, including managing calendars and scheduling meetings and other events for the department.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Document Management

• Manage electronic signature process, distribution, and filing for agreements, letters, and forms


• Assist with versioning and comparing of documents and generating/organizing team redlines, as needed


• Organize and monitor department inbox and document tracking workspace within proprietary filing software/database

• Manage and coordinate team calendars


• Schedule meetings and conference calls, often for multiple participants across time zones with varying schedule requirements (including securing conference rooms)


• Create meeting agendas and circulate meeting materials


• Tracking and communicating to the team any company-wide events and policy updates

• Attend meetings and take notes, as requested


• Proofread various documents and emails


• Draft routine letters /emails and other correspondence


• Manage continuing education logs and compliance reports


• Work with other members of the executive assistant team on general office projects and trainings

• Arrange and confirm travel


• Manage and submit expense reports

• 1+ years of internship or work experience in an administrative, legal, contracts, or business support role


• Experience in preparing, tracking, and organizing documents, including electronic signature processes


• Excellent attention to detail and follow-through, especially when handling contracts and confidential materials


• Strong organizational skills with the ability to manage high-volume document workflows accurately and efficiently


• Strong written and verbal communication skills, with comfort interacting across teams and time zones


• Proficiency in Microsoft Office (Outlook, Word, Excel) and comfort with learning new systems and databases


• Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment


• Professional discretion when handling sensitive business and legal information

• Prior experience supporting attorneys, legal teams, or Ad Sales organizations


• Experience coordinating calendars and meetings for executives or cross-functional teams


• Experience with document management systems or proprietary legal databases


• Familiarity with contract types related to media, advertising, or digital partnerships


• Exposure to electronic signature platforms (e.g., DocuSign or similar tools)


• Bachelor’s degree or equivalent professional experience

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