This role is designed for a seasoned assistant with at least three years of experience supporting C-suite executives, specifically someone who can balance high-
Work type: onsite
Location: St. George, Utah, United States
Type: Full-time
This role is designed for a seasoned assistant with at least three years of experience supporting C-suite executives, specifically someone who can balance high-level administrative gatekeeping with the hands-on management of a global charitable giving program. You need to be comfortable handling everything from CEO travel and inbox zero to overseeing international non-profit partnerships and program budgets. **What makes it worth a look...** The dual nature of the role offers more variety than a standard EA position, especially with the chance to lead service trips and manage community impact budgets. Vasion offers unique perks like a vacation bonus, immediate 401k vesting, and an onsite HQ in St. George featuring a pickleball court, gym, and theater. **You might be a good fit if you...** * Have specific experience managing charitable initiatives or corporate social responsibility programs. * Are highly proficient in Google Workspace and Excel for tracking financial data and fund allocations. * Enjoy event planning, including coordinating monthly company lunches and executive board meetings. * Live in or are willing to work on-site in St. George, Utah.
Vasion is on the lookout for a dynamic EA & Charitable Giving Program Manager, someone who embodies our core values and is eager to contribute to our innovative, growing team. Committed to making digital transformation attainable for everyone, Vasion builds integrated SaaS solutions that simplify business processes. With 400+ employees worldwide and offices in St. George, Utah, the UK, Germany, and Lehi, Utah, we offer a flexible working environment where collaboration takes center stage.
## Position Summary
In this pivotal role, you will provide comprehensive administrative support to the CEO while managing and enhancing the company's charitable giving program. This hybrid role requires exceptional organizational skills, proactive communication, and a passion for community engagement. The ideal candidate will be detail-oriented, possess exceptional problem-solving skills, and have a passion for charitable giving. This role is located in Saint George, Utah.
## Key Responsibilities
## Executive Assistant
• Manage CEO calendar, appointments, and travel arrangements (transportation and accommodations)
• Maintain the highest level of discretion and confidentiality in all matters related to the CEO, executive team, and sensitive company information
• Monitor and maintain CEO email inbox, ensuring it remains organized, clutter-free, and focused on priority correspondence
• Handle expense reports and reimbursements
• Serve as primary point of contact for all employees and external contacts, acting as gatekeeper of information
• Provide decision support through research and insights to assist with informed decision-making
• Manage and organize company documents and records
• Coordinate catering for monthly birthday lunches and working lunches
• Provide ad hoc support for other executives, board of directors (board meetings, project coordination), and CEO errands
• Work collaboratively within a team of EAs, providing support across shared projects, company events, and planning initiatives
• Anticipate and manage CEO office needs, including pantry and office supplies, workspace improvements, and end-of-day office procedures
## Charitable Giving Program Manager
• Work directly with the CEO on all charitable giving initiatives and priorities while reporting to the Chief People Officer
• Oversee the structure and scalability of charitable giving program and processes, ensuring clarity and efficiency
• Build and maintain relationships with charitable partners (e.g., BASICS International), serving as the primary organizational liaison
• Lead the charitable giving committee and coordinate efforts of employee and community volunteers
• Research, plan, and manage correspondence for potential and active charitable giving projects
• Oversee implementation of funded projects, ensuring transparency, effectiveness, and alignment with organizational goals
• Develop and manage the charitable giving budget, oversee fund allocation, and monitor financial transfers
• Track and report on initiative progress, including financial oversight, success stories, and areas for improvement
• Plan and coordinate charitable giving service and volunteer trips, including itinerary and travel logistics
• Help determine the strategic focus of future charitable giving initiatives
• 3+ years of experience as an executive or administrative assistant or in a similar role, preferably supporting C-suite executives or the CEO
• Experience in managing charitable programs or initiatives strongly preferred
• Strong organizational and multitasking skills with the ability to support multiple priorities
• Excellent communication skills, both verbal and written, with a keen attention to detail
• Proficiency in office software including Google Suite, Gmail, and project management tools; mindset toward digitalization and aptitude for learning new technologies
• Proficiency in Excel and Google Sheets, including the ability to manage and track budgets, financial data, and reporting
• Highly motivated, results-driven attitude with a collaborative spirit
• Experience in event planning and management
• Ability to handle sensitive information confidentially
• Strong problem-solving skills and adaptability to a fast-paced environment
• Flexible work environment
• Vacation Bonus
• Flexible paid time off
• Paid parental leave
• Competitive pay
• A full suite of traditional benefits
• Training/Advancement opportunities
• 401k with company match and immediate vesting
• Financial wellness education
• Company-contributed HSA
• Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc.
## Our Core Values
Vasion looks for people who will exemplify its four core values and are driven to become:
• Action Owners, with principles drawn from Extreme Ownership by Jocko Willink and Leif Babin
• Candor Seekers, illustrated in Radical Candor by Kim Scott
• People Builders, as detailed in Leadership and Self-deception by The Arbinger Institute
• Storytellers, guided by principles from Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller
## More about Vasion
Visit https://www.vasion.com to learn more about Vasion.