Executive Assistant at ElevenLabs

You are an experienced administrative professional who has previously supported senior leaders and their teams in fast-paced, high-growth environments. You are

Work type: remote

Location: United States | United Kingdom

Type: Full-time

Summary

You are an experienced administrative professional who has previously supported senior leaders and their teams in fast-paced, high-growth environments. You are comfortable managing complex scheduling across multiple time zones and possess the maturity to handle sensitive, high-trust operational matters. **What makes it worth a look...** ElevenLabs is a rapidly growing AI company offering a fully remote role that allows you to work in UK or East Coast time zones. They provide unique benefits including an annual discretionary stipend for professional development and social travel, plus a monthly co-working stipend if you work outside their main office hubs. **You might be a good fit if you...** * Have professional experience managing intricate executive calendars and complex global travel logistics. * Use AI tools like Claude or ChatGPT regularly to streamline your daily administrative workflows. * Can create and maintain systems for managing vendor contracts and operational documentation. * Are comfortable working in a high-velocity startup environment with minimal bureaucracy.

Job Description

## About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

## How we work

• High-velocity:Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles:We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere:Everything we do should match the quality of our AI models.

• Global team:We prioritize your talent, not your location.

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths:Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite:Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments and takes genuine ownership of the details that keep people and teams running at their best.

You'll be the operational backbone for our Growth Lead and the wider Growth team - managing calendars, coordinating across time zones, handling travel, and owning the day-to-day administrative tasks.

In this role, you will:

• Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team

• Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies

• Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts

• Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners.

• Build structure, processes, and systems that scale with a fast-growing AI company.

• Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping both run smoothly

• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked

## Requirements

• Past experience in executive assistant roles, ideally supporting a senior leader and their broader team in a fast-moving environment

• Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests.

• High emotional intelligence and discretion - trusted with sensitive information and able to navigate complex interpersonal situations with maturity

• A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures.

• Comfortable supporting not just an individual but a wider team — able to flex between high-priority senior leadership support and broader operational needs as the situation demands

• Fluency with AI tools to help improve quality and speed of work e.g. Claude or ChatGPT

This role is remote-first, so it can be executed from anywhere in the world, with the ability to operate in UK or East Coast timezones. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.

#LI-Remote

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