Executive Assistant, Global Comms. & Brand/Creative at Okta

Ideal for a highly organized and proactive administrative professional with at least 3 years of experience supporting senior-level executives. You should have a

Work type: hybrid

Location: San Francisco, California

Salary: $117,000 – $161,000/yr

Type: Full-time

Summary

Ideal for a highly organized and proactive administrative professional with at least 3 years of experience supporting senior-level executives. You should have a knack for anticipating needs and managing complex logistics with discretion. **What makes it worth a look...** This full-time, hybrid role is with Okta, offering a significant salary range of $117,000 - $161,000 USD per year for their San Francisco, California location. It provides high visibility supporting VPs in Global Communications and Brand & Creative. **You might be a good fit if you...** * Have managed complex executive calendars and international travel logistics across multiple time zones. * Are proficient in coordinating high-stakes meetings and large-scale events, including budget management. * Can effectively track project progress and maintain detailed documentation. * Possess exceptional time management and attention to detail, with the ability to manage competing priorities.

Job Description

Secure Every Identity, from AI to HumanIdentity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the VP, Global Communications and VP, Brand & Creative. The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. This role will have a high amount of visibility and is pivotal in optimizing executive time, acting as a go-to connector between executives, the team, and external partners to drive priorities forward. The Executive Assistant is committed and has the ability to stay a step ahead of the Executive.

### What You'll Be Doing

Calendar and Administrative Management:

Proactively manage complex executive calendars with scheduling across time zones and competing priorities.

Organize and manage travel logistics for high-stakes international trips, handling complex itineraries with multiple legs.

Prepare high-level meeting materials, presentations, and maintain the organizational activity calendar.

Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols.

Meeting and Event Coordination:

Coordinate high-stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled.

Handle logistics for large team events, off-site meetings, and departmental All Hands, including assisting with slides and managing Q&A segments.

Partner with the executive to define the goals, agenda, and overall vision for off-sites, managing the budget and confidential information.

Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.

Project and Communication Oversight:

Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.

Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.

Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks.

Proactively monitor executive calendars one month out, alerting managers of rolling conflicts.

### What You'll Bring to the Role:

The ideal candidate will have the professional experience and behaviors that drive efficient execution and strategic thinking:

A minimum of 3+ years ofexperience supporting Sr. level Executives with a strong preference for supporting more than one senior-level executive (VP/SVP).

Logistics Mastery: Extensive experience with complex schedules and logistics across multiple time zones, utilizing web-based scheduling and collaboration tools.

Proactive Ownership: Dedicated, with the ability to anticipate next steps and make appropriate judgment calls autonomously.

Results & Detail: Extraordinary time management skills and attention to detail. Must effectively work on multiple projects, lead priorities, and accurately set expectations.

Communication & Composure: Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.).

Confidentiality: Complete confidentiality on all business matters.

Adaptability & Teamwork: Ability to quickly learn new tools, maintain a positive and energetic attitude in a demanding environment, and work well with a variety of personalities, embracing teamwork.

STRENGTHS YOU WILL NEED:

Adaptable – has demonstrated flexibility in the face of change

Organized - has good time, space and task management skills

Proactive - has the ability to foresee problems and prevent them by taking action

#LI-MK1

#LI-hybrid

P25082_3415500

The annual base salary range for this position for candidates located in the San Francisco Bay area is between:
$117,000—$161,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: [https://rewards.okta.com/us](https://rewards.okta.com/us).

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:
$104,000—$143,000 USD

The Okta Experience

[Supporting Your Well-Being](http://rewards.okta.com)

[Driving Social Impact ](https://www.okta.com/company/okta-for-good/)

[Developing Talent and Fostering Connection + Community](https://www.okta.com/company/talent-connection-community/)

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

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