This role is designed for a highly organized operations professional with at least 5 years of experience, ideally within fast-growing startups or mission-driven
Work type: remote
Location: Remote (US) | Remote (International)
Salary: $110,000 – $150,000/yr
Type: Full-time
This role is designed for a highly organized operations professional with at least 5 years of experience, ideally within fast-growing startups or mission-driven research environments. You should be a "force multiplier" who excels at managing high-volume communication and complex logistics for executive leadership. While the role is operational, a personal interest in AI safety is preferred as you will be handling technical research papers and high-stakes briefings. The compensation is highly competitive ($110k–$150k) for a mid-level role, with the flexibility of being fully remote or working from their Berkeley hub. A major draw is the front-row seat to the AI safety ecosystem, offering exposure to frontier labs like OpenAI and global policymakers. For those in Berkeley, the role includes additional perks like catered meals and a dedicated co-working space. **You might be a good fit if you:** * Thrive in high-pressure environments where you must juggle competing priorities and shifting deadlines independently. * Are a "systems thinker" who enjoys building workflows in tools like Notion, Asana, or Coda to improve efficiency. * Possess impeccable written communication skills and the judgment to manage a CEO’s inbox with discretion. * Comfortable working across global time zones and can stay flexible for time-sensitive requests.
## About Us
FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.
Since our founding in July 2022, we've grown to [40+ staff](https://www.far.ai/about/team), producing [40+ influential academic papers](https://scholar.google.com/citations?user=FVJ24k8AAAAJ), and establishing leading [AI Safety events](https://far.ai/events/). Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the [Financial Times](https://www.ft.com/content/175e5314-a7f7-4741-a786-273219f433a1), [Nature News](https://www.nature.com/articles/d41586-024-02218-7) and [MIT Technology Review](https://www.technologyreview.com/2020/02/28/905615/reinforcement-learning-adversarial-attack-gaming-ai-deepmind-alphazero-selfdriving-cars/). We conduct pre-deployment testing on behalf of frontier developers such as OpenAI and conduct independent testing for governments [including the EU AI Office](https://www.far.ai/news/far-ai-selected-to-lead-eu-ai-act-cbrn-risk-consortium).
Additionally, we help steer and grow the AI safety field through[ developing](https://arxiv.org/abs/2405.06624) [research](https://arxiv.org/abs/2506.20702) [roadmaps](https://www.researchgate.net/publication/396910034_Open_Technical_Problems_in_Open-Weight_AI_Model_Risk_Management) with renowned researchers such as Yoshua Bengio; running [FAR.Labs](https://www.far.ai/programs/far-labs), an AI safety-focused co-working space in Berkeley; and supporting the community through [targeted grants](https://www.far.ai/programs/grantmaking).
## About the Role
We are hiring an Executive Operations Assistant to serve as a force multiplier for our CEO, [Adam](https://www.far.ai/about/people/adam-gleave), and President, [Karl](https://www.far.ai/about/people/karl-berzins). This role is the operational backbone of executive leadership, managing communication, scheduling, travel, and internal coordination while creating systems that help leadership operate at maximum effectiveness. You will ensure our leadership’s time and attention are deployed where they matter the most.
Reporting directly to the CEO & President, this is a fast-paced, detail-oriented role suited for someone who thrives on bringing structure to complex environments, enjoys building systems that improve how leaders operate, and takes pride in enabling others to move faster and do their best work.
## Why This Role Matters
FAR.AI is scaling rapidly with[$40M+ in funding](https://www.far.ai/news/30m-multi-funder-support) and growing influence on how advanced AI is developed and governed. As the scope and impact of our work expand, building the right team is the most critical enabler of our success.
The right Executive Operations Assistant will directly enable effective executive leadership during this critical period. You will be the gatekeeper, the organizer, and the trusted partner who ensures nothing falls through the cracks. You will help maintain alignment between priorities and execution, reduce friction across teams, and ensure that key work-streams move forward smoothly and reliably.
You'll have a front-row seat to how high-stakes decisions get made, gain exposure to frontier AI research efforts and global collaborations with AI developers, researchers, and policymakers, and build operational expertise.
## What You'll Do
### Email & Communications Management
You will own the executive calendar, crafting a weekly schedule to maximize focus, energy, and strategic leverage, both while in the office and on the road. Responsibilities include:
You will support leadership meetings by ensuring preparation, documentation, and follow-through. Responsibilities include:
You will support operational initiatives that improve how the executive team and organization function. Responsibilities include:
It is essential that you have:
If based in the USA, you will be an employee of FAR.AI, a 501(c)(3) research non-profit.
If you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!