Vasion is looking for a seasoned event coordinator with at least two years of B2B SaaS experience who can take full ownership of North American trade shows. You
Work type: remote
Location: United States
Type: Full-time
Vasion is looking for a seasoned event coordinator with at least two years of B2B SaaS experience who can take full ownership of North American trade shows. You should be someone who has mastered the logistics of booth bookings and budget tracking while working closely with sales and design teams. **What makes it worth a look...** The role offers a fully remote environment across most U.S. states and a solid benefits package including a vacation bonus, 401k matching with immediate vesting, and paid parental leave. If you are near their Utah headquarters, you also get access to specialized perks like an onsite pickleball court and theater room. **You might be a good fit if you...** * Have managed complex event logistics and vendor negotiations in the software industry. * Are comfortable traveling up to 30% of the year for on-site execution. * Use Salesforce and marketing automation tools to track lead generation and ROI. * Want a culture focused on "Extreme Ownership" and radical candor.
Vasion is seeking a Field Events Manager who embodies our core values and is eager to join our dynamic team. We are dedicated to enabling digital transformation for everyone by providing an affordable, integrated SaaS solution that simplifies business operations. Vasion offers a flexible working environment for our 400+ employees around the globe, including at our headquarters in St. George, Utah, and offices in the UK, Germany, and Lehi, Utah.
## Role Overview
We are looking for an experienced Field Events Manager to join the Growth Marketing team and execute end-to-end event logistics for all North American tradeshows and ancillary events. This role will work closely with the Growth Marketing team to determine event strategy and expectations, while partnering with cross-functional teams on logistics, including graphic design needs, booth booking, scheduling, travel arrangements, budget tracking, and more. The ideal candidate is highly organized, detail-oriented, and has a proven track record of flawlessly executing events that drive brand awareness and business results.
## Responsibilities
• Execute event logistics from start to finish for all North American tradeshows, conferences, and ancillary events (both in-person and virtual)
• Manage the annual field events calendar and serve as the central point of contact for all event-related activities
• Collaborate with the Growth Marketing team to align on event strategy, goals, and success metrics
• Coordinate all event logistics, including venue selection, booth booking, registration, shipping, travel arrangements, booth negotiations, on-site staffing, and more
• Partner with cross-functional teams, including Design, Sales, BDRs, Marketing Operations, and Vendors, to ensure seamless event execution
• Manage event budgets, track expenses, and provide regular budget reports to stakeholders
• Coordinate pre-event and post-event communications, promotional materials, and lead capture processes with stakeholders
• Manage on-site event staff, ensuring all team members are prepared and aligned on their responsibilities
• Track key event metrics and create reporting to measure business impact, including lead generation, pipeline influence, and ROI
• Maintain organized event documentation, timelines, and vendor relationships for continuous improvement
• Perform other duties as assigned.
• Bachelor's degree in Marketing, Hospitality, Communications, Business, or a related field
• 2+ years of experience in event management or a field marketing role, specifically in B2B marketing at a SaaS company
• Proven track record of managing multiple events simultaneously from conception to completion
• Strong experience in budget management, vendor negotiations, and expense tracking
• Experience working with CRM systems such as Salesforce and marketing automation tools
• Exceptional organizational and project management skills with meticulous attention to detail
• Willingness to travel up to 30% of the time, including potential international travel
## Preferred Qualifications
• Experience managing large-scale tradeshows and conferences
• Familiarity with event management platforms and registration tools
• Ability to manage multiple initiatives at once with speed and high-quality detail
• Strong problem-solving skills and the ability to remain calm under pressure
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Positive attitude and willingness to adapt in a fast-paced, evolving industry
• Flexible work environment
• Vacation Bonus
• Flexible paid time off
• Paid parental leave
• Competitive pay
• A full suite of traditional benefits
• Training/Advancement opportunities
• 401k with company match and immediate vesting
• Financial wellness education
• Company-contributed HSA
• Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc.
## Our Core Values
Vasion looks for people who will exemplify its four core values and are driven to become:
• Action Owners, with principles drawn from Extreme Ownership by Jocko Willink and Leif Babin
• Candor Seekers, illustrated in Radical Candor by Kim Scott
• People Builders, as detailed in Leadership and Self-deception by The Arbinger Institute
• Storytellers, guided by principles from Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller
## More about Vasion
Visit https://www.vasion.com to learn more about Vasion.
WE ARE CURRENTLY HIRING REMOTELY IN THE FOLLOWING STATES: AL, AR, AZ, CA, CO, FL, GA, ID, IL, IN, KY, MA, MD, MI, MN, MO, MT, NC, NE, NJ, NM, NV, NY, OH, OR, PA, TN, TX, UT, VA, VT, WA, WY