**Who this is for** This position is for an experienced, highly organized administrative professional who thrives in a fast-paced environment and enjoys serving
Work type: hybrid
Location: Birmingham, AL
Salary: $52,500 – $70,000/yr
Type: Full-time
**Who this is for** This position is for an experienced, highly organized administrative professional who thrives in a fast-paced environment and enjoys serving as a trusted partner to senior leadership. **Key highlights** You will provide high-level operational support to four executives, managing complex logistics including scheduling, travel, and meeting coordination while maintaining discretion on sensitive company matters. **You might be a good fit if you...** - Have 3–5 years of executive-level administrative experience. - Are proficient in Microsoft Office and possess strong presentation design skills. - Can handle complex scheduling, travel arrangements, and project management under pressure. - Possess excellent interpersonal skills and the ability to maintain strict confidentiality.
The work we do has an impact on millions of lives, and you can be a part of it.
We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most.
Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.
## Key Responsibilities:
• Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
• Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
• Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
• Demonstrate professionalism when receiving calls, taking messages or routing correspondence
• Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
• Prepare expense reports and invoices for signature and approval
• Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
• Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
• Draft and distribute key communications
• Assist with new employee provisioning
• Order and maintain supplies for office employees
• Assist Division leadership as necessary
• Arranging travel
• Other duties as assigned
## Qualifications:
• Bachelor’s degree or equivalent work experience
• Prior experience as an executive administrative assistant or senior executive assistant
• Minimum 3-5 years of executive administrative experience preferred
• Excellent knowledge of MS Office and Microsoft Teams
• Strong presentation design skills with ability to clearly convey information
• Willingness to learn and embrace new technologies
• Detail oriented with exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload under pressure of deadlines.
• Excellent verbal and written communication skills including ability to proofread and edit
• Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
• Excellent interpersonal skills
• Flexible and able to adjust to unexpected changes
Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.