Senior Administrative Associate Information Technology at IDEXX

**Who this is for** This role is for a highly organized, senior-level administrative professional who thrives on supporting executive leadership and IT teams in

Work type: hybrid

Location: Westbrook, ME

Type: Full-time

Summary

**Who this is for** This role is for a highly organized, senior-level administrative professional who thrives on supporting executive leadership and IT teams in a fast-paced, hybrid corporate environment. **Key highlights** You will serve as the primary administrative partner for senior IT leaders, managing complex scheduling, travel, and operational logistics while fostering a collaborative and professional team culture. **You might be a good fit if you...** - Have 5+ years of executive support experience in a corporate setting. - Are a master multi-tasker comfortable with ambiguity and shifting priorities. - Possess strong technical proficiency in Microsoft Office and audiovisual/video conferencing tools. - Maintain exceptional communication skills and a proactive, solution-oriented mindset.

Job Description

We are looking for an Administrative Associate to support Senior Leaders along with the functional team within the IT organization, through a range of administrative, operational, and project related tasks. This individual will provide occasional support to other members of our team as needed. This role will partner with other Administrative professionals within the organization to create a collaborative and welcoming environment for their team and external parties.

We’re seeking a proactive, detail-oriented professional who thrives in fast-paced environments. The ideal candidate anticipates team needs, adapts to shifting priorities, and connects problems with solutions efficiently. Strong judgment, follow-through, and the ability to build effective relationships across all levels of the organization are essential.

Location:  This is a hybrid work arrangement. Candidates will be required to be on site 2 days minimum per week in the office.

In the role of Senior Administrative Associate:

• You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency.  


• You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.


• You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions.  


• You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.  


• You will manage projects of varying scope and complexity. 


• You will remain knowledgeable of business unit policies. 


• You will facilitate information flow among team members, answering questions and providing information as needed.


• You will be a “go to” person for a dynamic, collaborative, and fast-paced global team.

• 5+ years of executive support experience in a corporate environment


• You will need to be a master multi-tasker with the ability to shift priorities easily and often


• You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list


• Exceptional communication skills with close attention to detail


• Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions


• Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged


• Experience working in Smartsheet a plus but not required


• You must demonstrate a high level of service and professionalism


• You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery.   At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. 

Let’s pursue what matters together.

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